Open Evaluation

• Think about the project and divide it into as many questions as necessary (one question = one discussion table)
• Invite all project stakeholders to the workshop
• Arrange catering
• Appoint moderators and secretaries for every topic
• Signpost the different rooms, topics and timetables in the venue
• Place new flipchart sheets in the group room. These sheets will be used to record participants' ideas between each discussion session

The moderator explains the context and objectives of the workshop and the rules:  Different topics are allocated by room  Participants may go wherever they wish  Participants may leave a room whenever they wish  There is one moderator and one secretary per room, leading and recording the discussion

• Each participant receives a 'road map' containing a plan and room distribution and an area for notes (see 'Roadmap' worksheet)

Participants select their discussion room and give their evaluation of the question raised

• The moderator goes round the table quickly and begins to ask the first questions. He may follow the previously prepared discussion sheet (see 'Discussion sheet' worksheet)
• The participants answer freely and the secretary notes their responses.

Participants are invited to select their next discussion room and, at the same time, to share their ideas on the project. These ideas are noted on the flipchart sheets provided for this purpose in the plenary room.

In their new discussion room, participants express their views on the question raised

• The moderator goes round the table quickly and begins to ask the first questions. He may follow the previously prepared discussion sheet (see 'Note-taking' worksheet)
• The participants answer freely and the secretary notes their responses.

Participants are invited to select their next discussion room and, at the same time, to share their ideas on the project. These ideas are noted on the flipchart sheets provided for this purpose in the group room.

In their new discussion room, participants express their views on the question raised

• The moderator goes round the table quickly and begins to ask the first questions. He may follow the previously prepared discussion sheet (see 'Note-taking' worksheet)
• The participants answer freely and the secretary notes their responses.

The participants are invited to meet in the group room and to share a final moment together.

• The moderator summarises the workshop and goes round the room, asking the audience one final question: share an idea you're taking away, tell us something that has struck you, etc.

• Gather together each secretary's notes
• Send the report on the workshop to the participants
• Send a satisfaction questionnaire to the participants
• Optional: Produce an article about the workshop